Charting, consent & photos

EMR-grade charting for aesthetic clinics — consent, photos & protocols

Versioned consent forms, structured treatment charting, and a secure photo gallery. What med spas actually need from an aesthetic EMR — deliberately without the clinical bloat.

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Consent form
Botox / Dysport · v3
I understand the risks and benefits of neuromodulator treatment as discussed with my provider.
Risks & aftercare reviewed
Photo consent granted
Maya Alvarez
Signed & saved to chartToday

The short answer

Aesthetic charting software records treatments as structured data — Botox units per area, filler ml, laser device settings — alongside versioned consent forms and a secure before-&-after photo gallery, all on the client's chart. Gracero delivers the EMR-grade layer med spas actually need while deliberately staying out of clinical-EMR territory.

Consent, simplified

Digital consent forms, signed and stored.

Build reusable consent templates for each treatment. Clients sign on any device before the visit. Everything is versioned, searchable, and on their chart. Paper folders gone.

  • Reusable consent templates per treatment
  • Digital e-signatures on any device
  • Versioned, searchable, stored on the chart
Consent form
Botox / Dysport · v3
I understand the risks and benefits of neuromodulator treatment as discussed with my provider.
Risks & aftercare reviewed
Photo consent granted
Maya Alvarez
Signed & saved to chartToday
See the results

Before-&-after photos, on the chart.

Capture before-&-after photos tied to each client and treatment. Compare progress across a series side by side — no digging through a phone's camera roll.

  • Secure photo capture tied to the client profile
  • Side-by-side comparison across a treatment series
  • Visibility and consent controlled per image
Before & after
Lip filler · 1.0 ml · 6-week
Lips before filler treatmentBefore
Lips after filler treatmentAfter
Stored securely on the client profile2 photos
Protocol precision

Treatment protocols that speak your language.

Record Botox units, filler ml, laser settings, and areas treated the way your providers actually work. Structured fields carry history forward to the next visit.

  • Track units, volumes, and device settings per area
  • Full treatment history follows the client
  • Standardize protocols across providers
Treatment chart
Maya Alvarez · today
Forehead
Botox
12 u
Glabella
Botox
20 u
Lips
Filler
1.0 ml
Cheeks
Filler
2.0 ml
Saved to treatment history32 u · 3.0 ml

Related features

Client CRMBooking & schedulingPayments & POS

Built for

Med spa softwareIV therapy softwareMen's health softwareWeight loss clinic softwareLaser clinic softwareBody sculpting software

Charting that survives an audit

When a regulator, a medical director, or a plaintiff's attorney asks what happened, the answer has to be one lookup: which consent version the client signed and when, what was administered at each visit in structured fields (not free-text buried in a notes app), and the photo record around it. Gracero pins every form submission to the exact template version signed, charts treatments as data you can query, and keeps photos on the same chart — one continuous, defensible story per client.

Questions, answered

Everything you're wondering.

No — deliberately. Gracero ships the EMR-grade aesthetic layer (versioned consents, structured treatment charting, photos) without clinical-EMR territory like e-prescribing, insurance billing, or lab ordering. Med spas get the documentation rigor they're accountable for, without the weight and cost of a hospital-grade system they don't need.
Yes — forms go out ahead of the visit and get signed on the client's phone; kiosk hand-off covers walk-ins. Every submission pins the template version signed, so a later edit to your consent language never rewrites history.
Gracero carries EMR-grade charting for aesthetics — versioned consents, treatment records with units, ml, and device settings, and before-&-after photos — but it is deliberately not a full medical EMR. No e-prescribing, no lab interfaces, no insurance billing. Most med spas discover that's exactly the split they want: the records they use daily, without paying for and navigating clinical machinery they don't.
Four things get used every day: consent forms that version (so an updated template never rewrites what a client actually signed), structured charting for units/volumes/settings that carries forward between visits, photo documentation tied to the client record, and all of it connected to booking and checkout rather than living in a separate system. If a vendor leads with e-prescribing and lab codes, they're selling you a clinical EMR — a different product with a different price.
No. Gracero handles the aesthetic-specific records your treatments need — consent forms, before-&-after photos, and treatment protocols (Botox units, filler ml, laser settings). It is not a medical EMR.
Securely on the client profile, tagged to the specific treatment and visit. You control visibility and consent per image. No photos living on personal phones or shared drives.
Yes. Build reusable templates for each treatment type. Templates are versioned — update one and existing signed consents keep the version the client actually signed.
Structured fields for Botox units, filler ml, laser settings, areas treated, and provider notes. Each record links to the visit, provider, and client profile.
Run your whole clinic in one place

See Gracero run your clinic.

A 15-minute demo: booking, payments, memberships, and the aesthetic layer, all in one platform.

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