Weight loss clinic software

The platform for weight-loss & GLP-1 clinics

Program enrollment, recurring billing, progress tracking, and check-in management — one system, no tool-stitching.

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A modern weight loss clinic consultation room with body composition scale

Weight-loss and GLP-1 clinics manage clients on multi-month programs — enrollment, recurring billing, regular check-ins, progress photos, medication tracking. Generic booking tools weren't built for any of that. Gracero was.

The Gracero fit

Why weight-loss clinics choose Gracero

Your clients are on programs, not walk-in appointments. Gracero manages enrollment, recurring billing, progress tracking, and client engagement from one dashboard.

The short answer

Weight loss clinic software has to run programs, not just appointments: enrollment with a visit cadence, weigh-ins and labs tracked over time, recurring program billing with retries, and check-in messaging at volume. Gracero was built program-first for GLP-1 and medical weight loss — the calendar, the chart, and the billing share one system.

Program-based care is the product

A GLP-1 clinic sells a journey — intake, titration, weekly weigh-ins, provider reviews, maintenance — and retention is where the economics live. Gracero's Programs give every enrollment a schedule that lands on the calendar, protocols that standardize care, and recurring billing that collects itself with dunning when cards fail. Health tracking charts weight and labs across the whole relationship, visible to the client in the portal — progress they can see is the reason they stay.

Built for weight loss / glp-1

What Gracero gives weight loss / glp-1 clinics.

AI agents, built in

An AI receptionist that answers and drafts, waitlist auto-refill that re-books cancelled slots by text, no-show recovery, and review requests — the AI front desk for weight-loss clinics, inside the platform.

Client intake, done by phone

Intake and consent forms go out by text and come back signed before the first visit — the workflow other tools call patient intake software, minus the clipboard.

Program enrollment & billing

Enroll clients in weight-loss or GLP-1 programs with defined check-in schedules. Monthly fees auto-collect — no manual invoicing.

Progress tracking

Log weight, body composition, measurements, and photos at each check-in. Trend charts show results over the full program.

Check-in scheduling

Schedule weekly, bi-weekly, or monthly check-ins as part of the program. Automated reminders keep clients showing up.

Before-&-after progress photos

Capture progress photos at each check-in. Side-by-side comparisons across the program make results visible.

Consent and intake forms

Program-specific consent and intake forms completed digitally before enrollment. Stored on the client chart.

Client engagement & messaging

Appointment reminders, milestone messages, and motivational check-ins go out automatically. Two-way texting handles questions between visits.

How it works in practice

Built for weight-loss program workflows

1

Client enrolls in 12-week GLP-1 program → intake forms completed → first check-in booked

2

Weekly check-in: weight logged → progress photos captured → compared to baseline

3

Monthly program fee auto-billed → credits applied → payment history tracked

4

Milestone reached → congratulations message sent → review request follows

5

Program nearing end → renewal offer sent → client re-enrolls or transitions to maintenance

Also built for

Med Spa & AestheticsIV Therapy & WellnessTRT & Men's HealthLaser & SkinBody Sculpting

Key features

Booking & schedulingPayments & POSMembershipsClient CRMMarketing & reviewsCharting & consent

Guides for weight loss / glp-1 operators

How to Start a GLP-1 Clinic in 2026The Compounded Semaglutide Landscape in 2026: FDA Rules, 503B Pharmacies, and Clinic RiskWeight Loss Clinic Membership Programs: Structuring GLP-1 and Non-GLP-1 Tiers for Recurring RevenueRunning a GLP-1 Weight Loss Clinic: Operations, Dosing Protocols, and Client Retention
Questions, answered

Everything you're wondering.

Yes — programs pair with recurring billing: monthly program pricing with smart retries on failed cards, pause/resume, and clear enrollment states. The program's visit cadence and its billing run together, so a paused program pauses coherently instead of leaving orphaned charges.
Yes — built into Gracero rather than bolted on. The receptionist answers questions and drafts replies from your clinic's own knowledge base, the booking chat books real appointments 24/7, the waitlist agent refills cancelled slots by text, and everything runs under guardrails: no medical advice, human handoff on demand, and a per-clinic kill switch.
Yes. Intake and consent forms are sent by text, completed on the client's phone, and land signed on the chart before the first appointment — with the template version pinned. If you're searching for patient intake software for a weight-loss clinic, this is that workflow, built into the same platform that runs the program.
Yes. Enroll clients with defined check-in schedules, recurring billing, and progress tracking — from enrollment through maintenance.
Yes. Log weight, measurements, and body composition at each check-in. Trend charts on the client profile show progress over time.
Progress photos live on the client profile with side-by-side comparisons. You control what the client can see.
Set a recurring fee per program (monthly, weekly, or custom). Billing runs automatically with smart retries for failed payments.
Run your whole clinic in one place

See Gracero run your clinic.

A 15-minute demo: booking, payments, memberships, and the aesthetic layer, all in one platform.

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