The all-in-one platform for med spas
Booking, payments, memberships, consent forms, Botox unit tracking, filler ml, and before-&-after photos — one system instead of five.
Most clinic software handles booking and payments but forces you to bolt on consent forms, treatment charting, and progress photos from separate tools. Gracero has all of it built in — no integrations to maintain, no data scattered across apps.
Why med spas choose Gracero
Gracero gives you modern booking and payments plus the aesthetic layer generic platforms skip — structured charting fields for Botox, filler, and lasers, digital consent, and before-&-after photo storage tied to each client.
The short answer
Med spa software runs the whole clinic in one system: online booking with deposits, payments and POS, memberships, client CRM, marketing and review requests, versioned consent forms, structured treatment charting, and before-&-after photos — with Gracero adding a fleet of built-in AI agents on top, at a flat $149–$299/month.
How to choose med spa software (the criteria that matter)
Four questions separate the contenders. First, is the aesthetic layer native — consents, charting with units/ml/settings, photos — or an add-on you'll pay for and stitch together? Second, does the money model fit: flat pricing you can budget, or per-user/per-location fees that grow with every hire? Third, does it run the revenue engine — memberships with real dunning, packages on a ledger, deposits — or just take payments? Fourth, what actually works the front desk: reminders and a waitlist are table stakes; agents that refill cancelled slots and recover no-shows by themselves are where the category is going. Score any platform, including ours, against those four.
What a day on Gracero looks like
A client books Botox online at 11 pm; the deposit collects at booking and the consent form goes to her phone. The morning huddle sees the day's calendar with rooms and devices already assigned. At the visit, the provider charts units per area in structured fields and captures photos to the chart. Checkout redeems her package session, applies membership credits, takes the tip, and computes the provider's commission at redemption. That evening a cancellation fires the waitlist agent — three matching clients get a text, the first yes books the slot, and the no-show from Tuesday gets a recovery text with a rebook link. Nobody at the front desk did any of the last part.
The AI front desk, built in
Gracero ships seven agents that work inside the platform, not a bolt-on answering service: an AI receptionist that drafts (or, with your approval, sends) replies to client texts, waitlist auto-refill on cancellations, no-show recovery, review requests that route concerns privately, booking chat on your website, and a weekly insights digest that turns your numbers into specific actions. Every agent is governed — disclosure lines, guardrails, human handoff, per-agent kill switch — because trust is the product.
What med spa software costs (and how to compare bills)
Published prices in the category run from roughly $99 to $410 per month per location, but the models differ more than the numbers: per-user pricing adds $10–$19 for every team member, per-location tiers multiply across sites, add-ons carry forms, texting, and marketing separately, and enterprise vendors publish nothing at all. The honest comparison is the configured total — your tier, your headcount, your add-ons — divided by the tools it replaces. Gracero's answer to the whole exercise is one flat published price: $149/month Essentials or $299/month Professional, unlimited team members, aesthetic layer and all seven AI agents included, month to month. Every vendor's published figure, with dates, is in our med spa software cost guide.
Switching without the horror stories
Migrations are why clinics stay on software they've outgrown. Gracero's is white-glove: your clients, products, and gift-card balances import from your current system's export; services, memberships, and consent templates are rebuilt with you in guided onboarding; and you parallel-run before the cutover. Most clinics are live in days — see the migration guides on our comparison pages for Boulevard, Mangomint, AestheticRecord, Vagaro, Mindbody, and Zenoti.
What Gracero gives med spa & aesthetics clinics.
AI agents, built in
An AI receptionist that answers and drafts, waitlist auto-refill that re-books cancelled slots by text, no-show recovery, and review requests — the AI front desk for med spas, inside the platform.
Online booking with deposits
Clients book 24/7. You set deposit amounts per service. Multi-provider calendars, waitlists, and automated reminders fill the day without front-desk phone tag.
Integrated payments & POS
In-person taps, online payments, tips, split payments, and membership credits — reconciled automatically. One ledger, not three.
Memberships & packages
Create tiers with monthly credits and perks. Recurring billing runs on autopilot — pause, resume, and track retention from one dashboard.
Digital consent forms
Reusable consent templates for Botox, fillers, lasers, and more. Clients sign on their phone before the appointment. Signed forms live on the client chart.
Treatment charting
Structured fields for Botox units, filler ml, laser settings, and areas treated — not free-text notes buried in a separate app.
Before-&-after photos
Capture photos at each visit, stored on the client profile. Side-by-side comparisons across a treatment series make results visible to you and the client.
Built for med spa workflows
Client books Botox online → deposit collected → consent form sent before visit
Provider charts treatment → records units per area → saves to client profile
Before-&-after photos captured → stored on chart → compared across visits
Membership auto-bills → credits applied at checkout → retention tracked
Post-visit review request sent → happy clients go to Google → rating climbs
Guides for med spa & aesthetics operators
Everything you're wondering.
See Gracero run your clinic.
A 15-minute demo: booking, payments, memberships, and the aesthetic layer, all in one platform.
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