AI Scheduling Agent

AI Scheduling Agent — a calendar that fills itself

Cancellation hits at 9 AM, slot refilled by 9:04. Waitlist contacts, gap-filling, and schedule optimization happen automatically.

−38%

fewer empty slots from cancellations

1-tap

waitlist rebooking for clients

92%

fill rate on cancelled slots

~4min

average time to fill a gap

What it does

AI Scheduling Agent capabilities

Client cancels, waitlist contacted within seconds, slot refilled. Your front desk doesn't lift a finger.

Groups appointments to cut gaps between bookings. Suggests tighter time slots to clients based on provider availability.

Ranked waitlist per provider and service. Clients get texted the moment their preferred slot opens.

Flags clients likely to miss based on past behavior. Triggers extra reminders or deposit requirements before the appointment.

Spreads bookings across providers so no one's overloaded and no one's sitting idle.

Spots booking surges by day and hour, then recommends staffing adjustments to match demand.

How it works

Client cancels — the gap is detected within seconds

Waitlisted clients texted in priority order

First to confirm gets the slot — calendar updates automatically

Provider and front desk notified

Schedule re-optimized throughout the day

More AI agents

Questions, answered

Cancellation creates an opening. Waitlisted clients are texted in ranked order. First to confirm gets the slot — no phone tag.

Each provider gets their own waitlist and optimization. Load balancing across your team is automatic.

It flags at-risk appointments based on client history — then sends extra reminders, requires deposits, or overbooks where you allow it.

Only if you tell it to. It respects your capacity rules and provider preferences.

Run your whole clinic in one place

A 15-minute demo: booking, payments, memberships, and the aesthetic layer, all in one platform.

15-minute walkthroughEasy migrationNo commitment