How much does med spa software cost?
The honest answer is a map, not a number — because the category prices four different ways. Every figure below comes from a vendor’s published pricing page as of August 2026, with the models that quietly grow the bill called out.
The four pricing models (and what they do to your total)
Flat per clinic— one price, unlimited team. Your bill is known in advance and hiring doesn’t change it (Gracero: $149 or $299/month, everything on the tier included). Per location, tiered — Boulevard publishes $140–$410 per month per location on annual billing, with capabilities moving up the tiers and add-ons on top. Base plus per user — Mangomint runs $120/month plus $10 per active user; AestheticRecord prices per user from roughly $15–19/month. Cheap solo, compounding with every hire. Quote-only — Zenoti and other enterprise vendors publish nothing; expect per-location proposals, implementation fees, and term contracts.
The published price map, August 2026
| Platform | Published price | Model |
|---|---|---|
| Gracero | $149 · $299/mo | Flat per clinic, unlimited users, aesthetic layer + AI agents included |
| Mindbody | From $99/mo per location | Tiers; upper tiers quote-gated |
| Mangomint | $120/mo + $10/user | Base + per user; phone $70/mo, payroll $50/mo + $8/worker add-ons |
| Boulevard | $140–$410/mo per location (annual) | Per-location tiers; forms/ePrescribe add-ons |
| AestheticRecord | ~$15–19 per user/mo | Per user; paid onboarding packages |
| Zenoti | Not published | Quote-only; enterprise contracts |
All figures from vendors’ own published pricing pages, checked August 2026. Plans change — verify before you buy. Deeper dives: Boulevard pricing, Mangomint pricing, Zenoti pricing, AestheticRecord pricing.
What you should pay, by clinic size
A working benchmark from the published figures above: a solo operator can run real software for $130–$200/month — per-user models are at their best here. A single-location clinic with 4–10 staff should expect $150–$400/month all-in; inside that band, what varies is how much lives in add-ons versus the base price, and whether the aesthetic layer is included at all. A small group (2–5 locations) multiplies per-location pricing fast — $300–$1,200+ across the portfolio — which is where quote-based enterprise deals start competing. If a quote lands far outside these ranges, ask what specifically justifies the gap.
The total cost of ownership checklist
Before comparing platforms, configure each one honestly: the tier your services need, per-user fees at your real headcount, the forms/texting/marketing add-ons your workflow requires, SMS allowances and overage rates, payment-processing rates and any gateway fees, onboarding or implementation charges, and the contract term. Then divide by what it replaces — most clinics run three to six overlapping tools, and consolidation is where the real savings live. Our pricing page publishes every one of those numbers for Gracero, and the buyer’s guide scores nine platforms side by side.
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